Administrative Assistant
Location: London
Employment Type: Full-time – office based
Reports To: Executive Assistant to Group Chairman, CEO & CFO
About Us
Oneglobal is a fast-paced and client-focused global (re)insurance broker committed to delivering exceptional service.
We think broking needs a refresh, and that our approach builds that foundation. We have ambitious plans for the future and are looking to grow our talented team. If you would like to find out more about Oneglobal, please visit our website or our LinkedIn page.
We are seeking a professional and organised Administrative Assist to support Oneglobal’s Executive Assistant in ensuring smooth office operations and providing administrative assistance to senior management. The ideal candidate will have a proactive attitude, excellent communication skills, and the ability to multitask in a busy environment.
Key Responsibilities:
- Extensive calendar and scheduling management.
- Arranging Board and Committee meetings.
- Facilitating travel and logistics – Coordinating domestic and international travel (booking flights, transfer, accommodation, restaurants and preparing itineraries).
- Acting as a gatekeeper and first point of contact for Executives.
- Preparing, editing and formatting reports, presentations, and other documents.
- Updating and filing of corporate documents.
- Preparing meeting packs, taking meeting notes and circulating follow-up actions.
- Serving as point of contact between Executives and internal/external clients and stakeholders.
- Expense and invoice management.
- Assisting Executives with projects, work and personal, and ad-hoc tasks as and when needed.
- Event planning such as Town Halls, Conferences, Away-Days and social activities.
- Team / Company communications on behalf of Executives.
- Screen and direct calls, distribute correspondence and manage mailboxes and email correspondence.
- Arranging courier deliveries.
- Provide cover for the In-House Services Manager during lunch breaks and annual leave.
Qualifications & Skills:
- Previous experience in an administrative role, supporting senior management essential.
- Strong interpersonal and communication skills (both written and verbal).
- Excellent organisational skills with attention to detail.
- Ability to multitask and handle a busy work environment.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other office software.
- Professional manner and customer-service orientation.
- Discretion and the ability to handle confidential information.
- Team player with the ability to thrive under pressure in a changing environment.
What We Offer:
- Competitive salary based on experience.
- Comprehensive benefits package, including medical insurance and pension.
- Supportive and collaborative work environment.
- Opportunities for professional growth and career advancement.
Our Goal:
Our clients are at the forefront of everything we do. As an employee of Oneglobal your contributions matter and drive us towards our ambitious plans for the future. We believe our open working culture will see passionate and enthusiastic people join us to grow the business together and enable us to become an employer of choice.
Our Commitment:
Oneglobal is committed to being an equal opportunities employer, ensuring that all employees, prospective employees and clients are treated fairly and with respect and integrity. Please let us know if you require any reasonable adjustments at any point in the application or interview process.
If you are a motivated and detail-oriented individual who thrives in a dynamic setting, we encourage you to apply!
London
One team united by shared values
Oneglobal’s HQ is in London and we have local teams on the ground around the world. But wherever we are, we operate from the same set of values. In fact, having the right kind of values is more important to us than having all the resume boxes ticked. So, while relevant experience may get you an interview, being one of us is what will get you the job.
These are the values that make us Oneglobal:
Loyalty. We believe in long term relationships. We’re loyal to our clients, loyal to the principles of broking and loyal to each other. We’re apolitical. We don’t score cheap points. We support each other, root for each other, and above all focus all our collective efforts on helping our clients succeed.
Connecting. Our business is about bringing people, ideas, technology, risk and capital together in the optimum way. We collaborate and engage to figure out how best to fit together all the pieces of the insurance jigsaw.
Openness. We behave in a way that is transparent. Openness means we see opportunity where others might not. It means being curious about people and asking lots of what if questions. And it’s about having easy access to each other where anyone can speak to anyone else.
Accountability. What we do day-in day-out has to stack up to scrutiny. We own our decisions. If something isn’t quite right, we won’t do it. Reinvigorating broking requires high levels of professionalism and integrity. Because it’s not just about leading the client to better solutions, it’s about leading the industry.
Growing together. We like growth. It signifies we’re doing it right. It shows that what we do gets results for our clients. It means they’ve become more resilient. It strengthens the bonds of loyalty and brings us all the rewards of a job well done. And it’s about recognising that nobody succeeds on their own.
About Oneglobal
Oneglobal Broking Limited is registered in England and Wales under company registration number 05969551. Registered office: 30 St Mary Axe, London, EC3A 8BF
Oneglobal Broking Limited is authorised and regulated by the Financial Conduct Authority under registration number 311657
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