Job Purpose 

To support the Group Holdings and all subsidiary company Boards in compliance with their statutory and legal duties.

Organising and running the Group Boards and Governance Committees, preparing support material and agendas, writing minutes and other associated activities

Key Responsibilities 

• Providing company secretarial services including registrations, legal compliance, intellectual property and trademarks, advising on property matters, supervising an monitoring corporate insurances.
• Provide advice and guidance to the Directors of the various group Boards, as required
  
• Maintain the company's registers and all legal company records for all Group legal entities
• Maintain a robust set of records to support the Group legal entities
• Manage the Group Legal structure, ensuring an effective structure is maintained
• Maintain shareholder records
• Maintain Board and Governance Committee Terms of Reference
• Drive the setting of the Group legal entity mandatory and selected meeting schedule to ensure compliance with local legal requirements
• Co-ordinate and deliver meeting papers to meeting attendees within timescales agreed in TOR
• Drive a consistent and appropriate reporting format for use by all contributors to Governance Committee papers
• Drive appropriate Director training on a regular basis
• Lead the set up and ongoing maintenance of new Group Legal entities
• Manage Group Insurance renewals to completion

Skills & Knowledge 

• Strong working knowledge of global company law and it's application
  
• Qualified Company Secretary
• Proactive, driven, motivated team player
• Organised and able to prioritise/re-prioritise due to constantly changing circumstances
• Understanding of differences between UK and other international company legal regimes with ability to provide guidance across the group
• Advanced Microsoft Office, Teams and SharePoint
• Strong understanding of global legal requirements and how this impacts on the business and existing and potential clients
• Strong written and verbal communication and inter-personal skills
• Self-disciplined and self- motivated to work alone and/or as part of a team
• Strong record keeping skills, maintaining strong records to support actions taken and provide full audit trail

Competencies 

Problem Solving

• Ability to identify patterns across situations that are not obviously related, make connections and to build up ideas to identify key or underlying issues in complex situations. The ability to come up with new or innovative ways of looking at business problems, thinking ‘outside the box’ to derive different or imaginative solutions
  
• Independently engages in tasks requiring interpretation of complex and often vague sets of information
• Identifies gaps in information and makes assumption in order to continue analysis and/or take action
• Seeks a wide range of sources of information

Drive for Results 

• The drive to put energy into achieving results and take action to exceed goals and expectations. This includes striving for continuous improvement, taking calculated risks to pursue actively opportunities to make services and work practices more efficient and effective 
  
• Identifies needed adjustments in own area of responsibility and sets priorities accordingly
• Identifies gaps in information and makes assumption in order to continue analysis and/or take action
• Seeks a wide range of sources of information

Effective Communication 

• Based on the ability to respectfully communicate ideas and information (often technical) in writing to ensure that information and messages are understood and have desired impact
• Communicates complex and highly specialised issues
• Conveys critical nuances and qualifiers to facilitate complete understanding of the material

Flexible Thinking 

• Ability to effectively adapt to a variety of situations, individuals or groups. It is based on the ability to understand and appreciated different and opposing perspectives on an issue, to adapt an approach as the requirements of a situation change, and to change or easily accept changes in one's own organisational or job requirements
• Seeks best practices inside and outside the organisation to anticipate change
• Stays open-minded and encourages others to bring new perspectives

Manages Resources 

• Understanding human, financial and operational resource issues to make decisions aimed at building and planning efficient project workflows and at improving overall organisational performance
• Identifies and allocates resources within own area of responsibility/scope of assignment/project
• Identifies needs for resources to effectively support current initiatives, services and deadlines
• Manages assignment/project delivery process and deadlines

Teamwork and Team Leadership

• Working cooperatively with others, being a part of a team, and assuming the role of leader of a team. Working effectively with independent goals and common values and looks to foster a collaborative environment and drive team in the same direction
• Assumes accountability for work delegated to others
• Seeks to collaborate with teams with complementary skills/experience
• Encourages other to express their viewpoints or ideas

Client Focus 

• Ability to understand internal/external client's needs and concerns in the short to long-term and to provide sound recommendations and/or solutions
• Looks at ways to add value beyond client's immediate requests and acts on them
• Anticipates client's upcoming needs and concerns
• Explores and addresses long-term client needs

Influencing 

• An intention to convince other in an honest, respectful and sensitive manner in order to get them to go along with one's objectives
• Uses compelling argumentation to convey conclusions and ideas
• Understands others' complex or underlying needs, motivation, emotions or concerns and adjusts communication effectively

Negotiating

• Ability to work towards win-win outcomes and reflects a focus to achieve value-added results
• Negotiates based on first-hand observations and information collected from both sides avoiding using hearsay or personal opinions

Organisational Knowledge 

• Ability to understand the relationships within the organisation and with other organisations. It includes the ability to understand the formal protocols and structures including the ability to identify who the real decision makers are as well as the individuals who can influence them
• Anticipates outcomes based on an understanding of organisational decision making bodies and relationships
• Raises compliance, ethical or other issues to protect the organisations reputation and obligations

Developing Talent 

• Foster an environment that will encourage professional and personal growth and the transfer of knowledge to future talent
• Helps others learn from experience and development initiatives. Recommends readings and other resources
• Continually acquires and applies new knowledge and learning to improve job performance
• Provides constructive feedback to others

Organisational Alignment 

• Ability to align one's own behaviour with the needs, priorities and goals of the organisation and to act in ways that promote the organisations goals or meet organisational needs.
• Stays aware of the organisational goals and monitors current developments and trends that may affect implementation of organisational direction, programmes or plans
• Helps others understand the goals of the division and organisation and how their work relates to these

Networking 

• Working to build and maintain friendly, trustworthy and open internal and external relationships and networks with people who are, or might become, important actors in the achieving strategic-related goals
• Evaluates current network for effectiveness and relevance to achieving strategic goals within own area
• Identifies and creates opportunities to initiate new connections that will facilitate the achievement of strategic goals within own area

Strategic Thinking 

• Ability to develop a broad, big-picture view of the organisation and its mission, competitive advantage and threats, industry trends, emerging technology, market opportunities, stakeholder focus. Strategic thinking keeps individuals focused and helps decide where to invest critical resources. It includes the ability to link long range visions and concepts to daily work
• Demonstrates awareness of the impact of own work on aspects of organisational strategy and the impact of organisational strategy on own work
• Identifies implications of own analysis